Remember that Quality information forms a good part of these descriptions. It starts with identifying the products required and only then considers the activities, dependencies and resources required to deliver the products. fr A team manager produces a team plan to cover the work which need to execute one or more work packages. How to Prepare the schedule in PRINCE2 Foundation, Configuration Management in PRINCE2 Foundation, Introduction on starting up a project process, Activities of the starting up a Project Process, Purpose of the Directing a Project process, Activities that comprise Directing a Project Process in PRINCE2, Introduction on Controlling a Stage Process in PRINCE2, Introduction on Managing Product Delivery process, Introduction on Managing a Stage Boundary Process, Activities of managing a stage boundary process, Introduction on Closing a project process in PRINCE2, PRINCE2 tailoring PRINCE2 to the project environment. Exception Plans are not produced for work Packages. Their diagrams show the steps you have to follow. For small projects, it may be necessary to write only the Project Product Description. Team Plan / Iteration Plan Team Plans are optional in PRINCE2, but cannot be considered optional in PRINCE2 Agile; while they would be really simplified. Planning is the act all process of making a plan. PRINCE2 (PRojects IN Controlled Environments) is a structured project management method and practitioner certification programme. Prepare estimates: Estimate time and resources. The Project Plan is used by the Project Board to monitor progress. Create Product Breakdown Structure (PBS). Plans require the approval and commitment of the appropriate level of management. Clearly showing what the project involves; this avoids setting the wrong expectations. Note that in some situations the Project Manager may not look at the detail of the team plan for reasons of confidentiality. The Project Board, which is the highest authority level inside the project, delegates some authority to the project manager and expects her/him to escalate important issues. People who represent the Users should be involved in defining the Quality Criteria for the products and other Quality information. The Exception Plan picks up from where * the current plan left off and goes to the end of the plan. All This is a description of the main product that the project will produce (for example, the âApartment Blockâ). Exception Plans can be used to replace Stage Plans and Project Plans, but not Team Plans. A PRINCE2 plan is a document describing how, when and by whom a specific target or set of targets is to be achieved. The Project Plan is used by the Project Board as a baseline against which to monitor the progress stage by stage. A PRINCE2 Business Case MUST include the benefits (and dis-benefits) in terms of tolerance bounds derived from best-case and worst-case scenarios. The Product Checklist may most likely be a spreadsheet that will contain the following information: I know some Project Managers who use the Product Checklist. All The Product Breakdown Structure makes it easy to discuss the scope and requirements with the Senior User. project plan, stage plan, exception plan, team plan; 3.4.2 Describe PRINCE2âs minimum requirements for applying the plans theme. Product Descriptions are the responsibility of the Project Manager or Team Manager. Sometimes the planning stage can be rushed, as there is pressure to get started on creating the products that the customer wants to use. Team Plans (if used as they are optional) could comprise just a schedule appended to the Work Package(s) assigned to the Team Manager. Following the product-based planning technique entails a number of benefits, such as 1. â¢ Establishing clearly the products that must be created on a prâ¦ project plan, stage plan, exception plan, team plan; 11. PRINCE2 Foundation exam you need to know the various roles, 7 principles, 7 themes and the 7 Processes. PRINCE2 recommends three levels of plans. This is the Initiation Stage Plan; the Project Manager creates it. PRINCE2 Methodology PRINCE2 - A Structured Project Management Methodology. ... Plan the next stage, updating the Project Plan as necessary. But a Stage's Plan has enough detail for the Project Manager to manage the stage on a day to day basis. So, here are some of the steps that a Project Manager will accomplish: If you have done scheduling before, you have covered most of these steps. A Stage Plan is required for each stage in the project. Update Project Plan (during the SB process) to show actuals to date./. So the Project Manager should facilitate a workshop and invite the necessary persons; this can be done in the same workshop as Product-Based Planning. The Purpose of Plan theme is to facilitate communication and control by defining the means of delivering the products. PTCoE N.V, Barbarastraat 13, 3120 Tremelo, Belgium. Design the Plan: Should be called âChoose style and format of planâ. Plan Describe PRINCE2âs minimum requirements for applying the plans theme 12. Handover date: Plan & Actual dates for handover (if this step is necessary). Define and analyze products: Product-Based Planning is used to do this. rights reserved. Identify Context. it Assist Project Manager with Planning and prepare Team Plans. Nederlands Microsoft and MS Project are the registered trademarks of the Microsoft Corporation. âPlanâ can be a Project Plan, a Stage Plan, or a Team Plan. Planning is essential for small and huge projects. A Plan is the backbone of the management information system required for any project. Additionally, the Work Package is used to deliver proof that the products are complete. PRINCE2 plans are carefully designed to meet the needs of the different levels in the project organisation. Team Plans are produced by the Team Manager to plan the execution of one or more Work Packages. PRINCE2 training is available in many languages. And remember, failing to plan is planning to fail. Activities: The objective is to make a list of activities that need to be done, and this is much easier now that you have the information from Product-Based Planning documents with the Product Breakdown Structure and Product Flow diagrams together with the Product Descriptions. If approved the Exception Plan replaces the Project Plan or the relevant Stage Plan. Facilitate complete Product-Based Planning process. A plan satisfying the needs of the three levels of management. Update the Business Case and Risk Log to reflect the latest information. A good planning/tracking/reporting tool is the product checklist. To both the recognize that team plans are optional and also important to recognize that the tick lee in IE complex supply a user customer relationship. Because it's only at that points that will have enough information to make a detailed stage plan. PRINCE2 has a unique approach to planning. can be a great help. These targets will include the projectâs products, timeframes, costs, quality and benefits. Use Post-Its or a whiteboard, so it will be easier to make changes as you learn. Certified ScrumMaster® (CSM) is a registered trade mark of SCRUM ALLIANCE®. Provide resources to assist with Product-Based Planning. Exception Plans are plans that can be used to get the project or stage back on track if the project or stage goes out of tolerance. pt Approximating the effort required for each activity, as we can never really guarantee an exact time for an activity. A Stage Plan is required for each management stage. Creating the Stage Plan: Each Stage Plan is produced near the end of the current management stage in the Stage Boundary process. Replacement of the Stage Plan requires the approval of the Project Board. It picks up from where the current plan stopped until the work is done. Have an insight into the inputs to and outputs from the 7 processes. Now to say the important thing here is the level of detail that must be and not detail for the project manager to manage that stage. I think this heading should be âChoose Plan Design,â as that is mostly what Project Managers do in the real world. Here are some points to consider when creating a Product Flow diagram: A good example of a Product Flow Diagram is the assembly diagram that you get when you buy furniture at IKEA. AllÂ rightsÂ reserved.PMI, PMP, and PMBOK are registered marks of The Project Management Institute, Inc.DSDM is a Registered Trade Mark of Agile Business Consortium Limited. Thus, in case you make use of the Team Plans would comprise of a simple schedule appended to the Work Packages which are assigned to the Team â¦ Managing Product Delivery process in PRINCE2, Managing a Stage Boundary Process in PRINCE2, Agile Scrum Master Certification Training, PRINCE2® Foundation Certification Training, PRINCE2® Foundation and Practitioner Combo Training & Certification, Certified ScrumMaster® (CSM®) Training and Certification Course, Lean Six Sigma Yellow Belt Training Course, Lean Six Sigma Black Belt Training & Certification, Lean Six Sigma Green Belt Training & Certification, Lean Six Sigma Green & Black Belt Combo Training & Certification, ITIL® 4 Foundation Training and Certification, Microsoft Azure Fundamentals - AZ-900T01 Training Course, Developing Solutions for Microsoft Azure - AZ-204T00 Training course, Philosophy behind the PRINCE 2 approach to plans, Difference Between PRINCE2 Foundation and Practitioner. It is a good idea to involve a group of people (workshop) who represent the different interests of the project, such as User, Supplier, and people having specific knowledge. If you can use the PBS to help explain how you see the parts of the project to another person, then you are on the right track. Quality Check: Plan & Actual dates for Quality Check. PRINCE2 says that a plan should cover not just the activities to create products but can also the activities to manage product creation - including activities for assurance, quality management, risk management, configuration management, communication and â¦ Manage by Exception is one of the PRINCE2 principles, where each management level delegates some authority to the lower level and the lower level is responsible to escalate issues if they pass a certain tolerance level. You could ask the Executive how they want to receive this status information (ask about previous projects). Documenting the Plan is the 6th step in the PRINCE2 Approach to Plans. FranÃ§ais Replacement of the Project Plan and weather it may require the approval of corporate or program management. An Exception Plan is used to recover from the effect of tolerance deviation (go out of tolerance). Enter your email and we'll send you instructions on how to reset your password. Product Draft: Plan & Actual dates for draft version of the product. Sometimes people think a plan is a Gantt chart, but it is much more than that. Donât worry about how well you are doing this. Italiano. Approve Project Plan and can approve Stage-Level Exceptions Plans. This is called a Product Breakdown Structure (PBS). The board, like a corporate board, â¦ It is therefore a good idea to have different levels of plans; PRINCE2 recommends three levels. Team Plans are created by the Managing Product Delivery process. Writing the Project Product Description: Describing the main product during the. According to PRINCE2, your schedule can have different formats, but in practice, a common schedule in a predictive project (one that is not adaptive/Agile) is a â¦ The choice of planning tools is not obligatory but it can save a great deal of time and highlight potential issues, such as overuse of resources and dependencies issues. Tolerances: Overview of tolerances for the 6 project variables. Plans provide a baseline against which progress can be measured. It is a very simple way to communicate the progress of the project to stakeholders and is also my preferred planning tool. But it probably won't show the risks involved. How is the Project Plan used by the Project Board? In general, you need to explain the objectives (6 variables), give reference to Product Descriptions, explain how youâre going to monitor and control in the scope of the plan, what lessons youâve considered when creating the plan, andâ¦ and the schedule! It is created at the start of the project and continually updated during the project to show what has been realized so far (actuals) and what is still left to do. Identify external products that will be used and use Circle or Ellipse to show this. The project plan is created by the PRINCE2 Initiating a Project process, the Initiation Stage Plan is created within the Starting Up a Project process, and each successive Stage Plan Is created by the Managing a Stage Boundary process. I would suggest referring back to this diagram when reading the next few sections. You might think the target is just to create the Project Product, but there will also be targets for time, cost, quality, scope, risk, benefits and, of course, products. For instance, if during a stage, the Project Manager is forecast to go out of tolerance on cost by 15% (or does so), and then they must warn the Project Board about this deviation (also called âExceptionâ). A âmind mapâ diagram could also be used. Plans are the backbone of the management information system of any project and a project's plans must always be kept in step with the Business Case. Clearly identifying and documenting the planâs products and interdependencies. Team managers may create their team plans for the next stage in parallel with the Project Manager preparing the Stage Plan for the next stage. However, the board still needs some assurance that everything is going OK in the management level. Provide resources to assist with Product-Based Planning & Planning. Written by Frank Turley (his LinkedIn profile). Lessons incorporated: Lessons from similar or previous projects. You should consider the following points when creating a Product Breakdown Structure: Product Breakdown Structure example for a book website: A Product Description is normally written for each of the identified products in the Product Breakdown Structure if required. As you can imagine, the backbone for any project is the plan. The Project Manager should make sure to involve the other people who will help to deliver the products instead of trying to do this on his/her own. Each Stage contains one or more "release", and each "release" contains one or more "iterations". It is very easy for a project to start off as a simple project, but when you start to draw out the requirements in a Product Breakdown Structure, it shows exactly what this so-called simple project involves. Directing a project. The PRINCE2 project management methodology operates on the assumption that the project is based upon a customer/supplier environment. One good thing to keep in mind is how you will communicate the Project Plan to the However, this will only identify the products required, a plan also needs the activities to be identified, the resources needed to carry out the activities, and control points along with the narrative that make up the complete plan document. PRINCE2 wiki is open-source and published for free under a Creative Commons license. This Product-Based Planning technique can be used in the. A Project Product is broken down into the major products which in turn are broken down into further products to give a hierarchical overview. Learning from experience - PRINCE2 will allow your team to take part in the learning process, and continually upgrade their knowledge Clearly defined roles and responsibilities - each member of the team should have a clear insight into what they should be focusing on and what their teams are responsible for. Planning is the process of creating and maintaining the plan and associated documents. Polski Share responsibility for writing Product Descriptions and PFD. A plan provides a statement of how and when objectives are to be achieved, by showing the major products, activities and resources required for the scope of the plan. This is the 5th step of the PRINCE2 approach to plans, there are many different approaches to scheduling and more and more people are using computer-based tools to help. So the Project Manager will create an Exception Plan and if approved by the Project Board, will replace the current Stage Plan to allow the Project Manager to complete the current stage. This Theme helps to answer the following questions: Remember, without a Plan there is no control, so a plan is required for the project. The Stage Plan is similar to the Project Plan but is a lot more detailed, as the Project Manager will use this plan on a day-to-day basis. Team Plans are optional, depending on the projectâs size, complexity and the number of resources involved in creating the products. There is a \"project plan\", which is the high-level plan we prepare at the beginning of the project, a number of \"stage plans\", which are the detailed plans we prepare for each management stage before its start, and finally \"team plans\", which are optional plans prepared by the project team to manage each of their deliverables, which themselves are derived from the stage plan. es Stage Plans are created by the Project Manager and are produced near the end of the current stage for the next stage. And finally, it is easier to gain a clear agreement on what needs to be produced. As projects are often similar in companies, some Product Descriptions from previous projects could be used instead of creating each Product Description from scratch. ... Give work out to teams and monitor each teamâs progress. Calculate total resource requirements and costs. Be rest assured to get the best project management training. The original plan could also be compared to the plan during the project or the plan at the end of the project to see how well the project is doing in relation to the original plan. The Project Plan is a high-level plan for the whole project. The Project Plan is updated in each Stage Boundary process, and it shows when and which products have been created in the last stage. Estimating is about deciding how much time and how many resources are required to carry out a piece of work to an acceptable standard. nl Plan is not just a chart showing time scales. Once the Project Plan is complete, all the Product Descriptions are baselined and have to pass via Change Control if changes need to be made. Very often people see chart such as a Gantt charts and they'll say there's my plan but of course it may show time scales, it may show the sequence of events but it certainly wouldn't give an adequate definition of what it is that you're producing. It is often impossible to plan an entire project from the start, as you can only accurately plan in detail a short time in advance. Some tips to consider for this step â Design the plan: PRINCE2 uses the technique Product-Based planning to identify and analyse the planned products. A plan must contain enough detail and enough information to confirm that the targets are achievable. In case of using Scrum, the Sprint Backlog is the Team Plan. These steps are taken to create the Project Plan, the Stage Plan and perhaps some of the later steps can be taken to create the Team Plan. There are two types of dependencies â Internal and External â and there is a clue in the name. Identify activities and dependencies: Activities to create the products. Set Project Tolerances (listed in the project mandate). The process managing product delivery describes the tasks and responsibilities of the Team Manager in their role as supplier, â¦ Writing Product Descriptions should be started as soon as they have been identified and should involve all the necessary persons. External dependencies: List of external dependencies that will influence the Plan. PRINCE2 Download Centre We have process models, information about PRINCE2® 6th Edition, training tips, quizzes and exam resources to help you get certified. Here are some things to consider when creating the Product Descriptions. Document the plan: Add narrative to explain plan using assumptions, lessons used, prerequisites, plan introduction, monitoring, control, budgets, and tolerances. ÑÑÑÑÐºÐ¸Ð¹ The Project Board can compare this plan to the original baselined plan to see how well the project went compared to the original plan. The PRINCE2 approach to planning is product-based. Some other project methods use sub-projects to break up larger projects. The Senior User is responsible for providing the information on the Project Product Description. Involving users in supplying product requirements and thus increasing their support. Team Plans are produced by the Team Manager to plan the execution of one or more Work Packages. The PRINCE2 approach to Plans has the following 7 steps that are easy to understand. The term planning is used to describe the actions used to create the plans and associated documents. Plan prerequisites: Aspects that must be in place for the Plan to succeed. There are three possible levels of plans within PRINCE2, the Project Plan, Stage Plans, and optional Team Plans. and Project Managers who work in a Program Environment will be able to take advantage of how projects have been done in the past and get examples of how Project Plans are to be created. The second of seven PRINCE2 themes, called Organization, defines the structure of a PRINCE2 project. for all products. Think of your audience and how they might access the data. This is easy to create, maintain and read and, most importantly, it is a good way to communicate with stakeholders that need this information. The Project Manager must already have the list of all activities, their dependencies, and the duration of effort for activities before they can begin this task of scheduling. Refer to standards whenever possible instead of writing out the specification in detail. Prince2 Foundation & Practitioner Certification exam syllabus. They will consult with the Senior User, Executive, and other specialists. All Plans are explained in the following pages. Stages are still set based on the management needs of the project, rather than turning into iterations. Project Board. They have the same structure. Therefore, this manual includes a simple example and shows how you can use the indented list to help you get started. All of them use the product based planning technique to create the plan documentation. Within the stage the team plans will actually plan for the individual activities during the stage to work on specific products and perform specific TOS. PRINCE2 is a process-based approach to project management, providing an easily tailored and scalable method for the management of all sizes and types of projects. PRINCE2 does not provide a format for a Team Plan, and Teams can be from different suppliers who might have their own plan format. Project Product Description (Only created in SU process). Project Board Dependencies: Look for dependencies between the activities and note them. Perhaps you have heard the term âWork Breakdown Structure.â. Write Product Descriptions (share responsibility with Team Manager). What will be the level of detail required for each plan? Used under license of AXELOS Limited. Team Plan: Team Plans are optional and you donât have to follow the same composition as a Project Plan or Stage Plan. Team Plans are optional, depending on the projectâs size, complexity and the number of resources involved in creating the products. Identifying the type of resource required, as specific skills are often crucial. Project management needs effective planning in order to exercise control. ru Remember, the Project Plan is a very high-level plan, as it is for the whole project. Clarifying what is in and out of scope; this helps to avoid âscope creep.â. The team manager or team is responsible for these activities when preparing the team plan Understand the PRINCE2 approach to plans. We already covered this in the Quality Theme and learned that a detailed Project Product Description is very important to understand what needs to be produced by the project and to understand the required quality. Monitoring and Control: Describe how the Plan will be monitored and controlled. The project board (project sponsors) controls the project. It provides the Business Case, Cost & Timescale information and needs to be approved by the Project Board. Prepare the schedule: Put activities into a schedule and show sequence. It identifies the major control points including management stages and milestones. Team Plans are actually optional and PRINCE2 does not prescribe the format or composition of a team plan. The Project Manager should do as little estimating as possible as, itâs better to ask someone who has more experience. A Product Flow diagram defines the sequence in which the products of the plan will be developed, and shows the dependencies between them. It is a document that describes how, when and by whom a specific target or set of targets is to be achieved. The very act of planning helps the Project Management team to think ahead and avoid duplication, omissions and threats. Then Work Packageswould be the basis for creating the release plans and iteration plans (Team Plans), while their high-level aspects have been defined in the Project Plan and Stage Plans froâ¦ Stage Plans are similar in content to the Project Plan. The period of time for which accurate planning is possible is called the planning horizon, it is generally not possible to plan an entire project in detail at the very start. Assure the Project Board on the implementation of the QMS. Project Plan creation in PRINCE2. Planning assumptions: List of assumptions upon which the Plan is based. A team manager produces a team plan to cover the work which need to execute one or more work packages. All PRINCE2 projects must have a project board. The purpose of the information in the Plans Theme is to provide a framework to design, develop and maintain the Project Plans, which are the Project Plan, Stage Plan, Exception Plan and Team Plan. PRINCE2 does not provide a format for a Team Plan, and Teams can be from different suppliers who might have their own plan format. You will find an example of a product checklist later in this Theme. Internal dependencies are within the project, while external denotes outside. The Stage Plan for the next stage is produced towards the end of the current stage. One advantage of using stages is that it allows a big project to be broken up into manageable chunks. An Exception Plan is created at the same level of detail as the plan it replaces. PRINCE2® Theme: Plans The Plans Theme is to provide a framework to design, develop and maintain the Project Plans (including the Project Plan, Stage Plan, Team Plan and Exception Plan). This state's how the project's time cost scope and quality performance targets are to be achieved. In PRINCE2, there are three levels of plan: project, stage and team. The business case also defines the overall approach toward quality and control parameters, besides setting up project files and assembling a Project Initiation Document. Career Opportunities for PRINCE2 Foundation. Attribution-NonCommercial-ShareAlike 4.0 International. The original plan can also be known as the first baselined (signed off and dated) Plan. PMI®, PMBOK®, PMP® and PMI-ACP® are registered marks of the Project Management Institute, Inc. This is not a plan for the whole project it's just a plan for an initiation stage and this plan is created during the starting up project process. The Team Manager accepts the Work Package from the Project Manager and creates the Team Plan to manage the development of the products. Writing the Product Description: Done for required products. SAP Trademark(s) is/are the trademark(s) or registered trademark(s) of SAP SE in Germany.