By Knowledge Area . The Identify Stakeholders process is now a part of the Project Stakeholder Management knowledge area. Your leading source for PMP® Exam Questions,application support, and study materials. Stakeholders and other important constituents are involved in the communication to boost long-term project success and to clarify initial and long-term goals. Below comprehensive picture is a 3697px *1658px picture with a sample project charter included. The two outputs from initiating process group processes necessary to start planning are the project charter and the stakeholder register. The key outputs of these processes are: Acquire Project Team: Typical outputs include assigning staff and creating resource calendars. Project Planning phase covers about 50% of the whole process. Not performing this stage well means it's unlikely the project will be successful in meeting the business' needs. Planning phase triggers the execution process group. These two documents provide the starting point for planning a project. The goals of Program must be aligned with the organizational plans. Project Cost Management. 80 Questions | By Agilep3 | Last updated: Aug 24, 2020 | Total Attempts: 1940 . They can take the form of facilitation workshops, small group guided discussions, and virtual groups using electronics or social media technologies to share ideas and analyze data. Now, let’s get into the process group and understand what this one sentence definition entails. This artifact shows how the project is formally authorized and promotes the project. The project management team may actually have only limited input at this point depending on the organizational structure. The Initiating Process Group consists of those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase. … In order to define a new project, two processes are necessary: developing a project charter and identifying stakeholders. The five phases, or process groups, of project management defined by the Project Management Institute (PMI) in the Project Management Body of Knowledge (PMBOK) is a common way to structure projects. First of all, they are integrative and iterative, with iterative implying these are not discrete, onetime events, but events that occur more than once. Selection Methods is the technique used to select which projects should be executed as part of the program. The PMBOK5 categorizes project management processes into five groups. A charter explains the importance of the program wrt organizational goals. of the product. After the Project Management Plan and other outputs of this process group are created, you will have a clear and actionable road-map for project delivery. This is how a project starts. Process Groups bundle together processes that often operate around the same time on a project or with similar input and outputs. The Develop Project Charter process authorizes the projects existence and the project manager's ability to use organizational resources to plan and execute project activities. Learn vocabulary, terms, and more with flashcards, games, and other study tools. These two documents provide the starting point for planning a … NPV, ROI and IRR are used extensively for the analysis. 4 Group creativity techniques, 5 Group decision making techniques, 6 Questionnaires and surveys, 7 Observations, 8 Prototypes; Outputs: 1 Requirements documentation, 2 Requirements management plan, 3 Requirements traceability matrix. This is where the project is formally authorized by the sponsor, initial scope defined, and stakeholders identified. • Admits the project sponsor to create a project charter, which defines “what is to be done”? PMP PMI PMBOK Vr. The Planning process group touches all ten of the key knowledge areas in that planning has to occur in each of these areas. The Processes are listed in table below: Initiating the program process group covers the process of adequately defining the program by clearly stating the scope and benefits expectation. This next series of posts goes through the five process groups, but before I start on the Initiating Process Group, I would like to summarize some general points about the five process groups. In this course, I have carefully prepared for you 21 PMP Exam Questions from the Initiating process group of the PMBOK. In project management generally - and the A Guide to the Project Management Body of Knowledge (PMBOK ® Guide) specifically - best practices dictate a very specific series of process groups that should be performed. I leveraged the course as somewhat of a capstone to my preparation period. According to PMI, the process of Initiating helps to set the vision of what is to be accomplished. The Initiating process group has two processes: Develop Project Charter and Identify Stakeholders. Wiki User Answered . It defines boundaries around the program, describing what is included and excluded. Process groups have a few defining factors. A Stakeholder Register is a document that provides information on the key stakeholders who will or can influence the project. Which of the following is not part of the planning process? The stakeholder register and project charter are used as inputs to the other development groups such as planning process group. The ‘initiating a project’ process is where much more detailed planning work is done and is akin to the Planning Process Group in the PMBOK® Guide. After completing the processes in this group, a project manager has the authority to use organizational resources for project activities. These process groups interact with each other during the project life-cycle. Stakeholder identification is crucial here because correct identification (and subsequent management) of stakeholders can literally make or break the project. Copyright © 2020 Bright Hub PM. 4.1.3 Project Charter (Output): The only output for this process is the project charter. It includes sponsor information, high-level scope, high-level risks, business need, project manager information, etc. Develop Project Charter is the process of developing a document that formally authorizes a project or a phase and documenting initial requirements that satisfy the stakeholder's needs and expectations. It defines objectives, outcomes, and success criteria. Initiating process group Project Charter Stakeholders’ Register Outputs Project Charter Project Charter refers to a statement of objectives in a project. Inputs: 1 Project charter, 2 Requirements documentation, 3 Organizational process assets; Tools & Techniques: 1 Expert judgment, 2 Product … A risk register is an output of the Identify Risks process, the project charter is an output of the Develop Project Charter process, and the stakeholder register is an output of the Identify Stakeholders process. Quiz Flashcard. Project Management Process Groups. Negotiations and Acquisitions are part of this process. The processes with the Initiating Process Group have not changed. There is a slight difference between PMBOK version 4 and PMBOK version 5, which was release in mid 2013. Benefits analysis is a technique to identify the required program benefits and to determine how these benefits will be achieved. The output or the main deliverable of a project can be a product. A Program charter documents the mission and vision statement for the program. During initiating the project is defined and authorized. The Executing Project Group: 3rd Stage in Project Management According to the PMBOK 5, Definition of the Monitoring and Controlling Process Group, the Fourth Stage of Project Management. After the Project Management Plan and other outputs of this process group are created, you will have a clear and actionable road-map for project delivery. It involves generating important documents such as Program Charter and identification of the Program Manager. Poor communication processes, statements of work and organizational processes will lead to confusion and disarray as the project continues. true. A statement of work (SOW) is a formal document that describes the scope of the program. Which documents are outputs of the initiating process group? Integration Mgmt / Initiating Process Group 4.1 Develop Project Charter . Process Groups/Input & Outputs. sarah_johnston48. Project Planning Stage. Preliminary program scope statement defines the objectives and deliverables of the program. initiating. The Initiating Process Group defined in the Project Management Book of Knowledge (PMBOK) Fifth Edition provides critical activities that need to be performed before you plan and execute the project. STUDY. 3. Project Quality Management. These include scoring models, benefit-contribution models and economic models. Settings. The plan also includes how benefit will be sustained at the end of the program. The main output is the project initiation documentation (PID) (equivalent to the Project Management Plan in the PMBOK® Guide). The Inputs, Tools and Techniques and Outputs of Initiating the Program process group are given below: I took the boot camp last Monday thru Thursday and I passed my PMP, on my first attempt, on Friday afternoon. Business case also documents the benefits the program will achieve. While some stakeholders are obvious, some are not. The Initiating Process Group consists of those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase. This statement also sets out detailed project goals, roles and responsibilities, identifies the main stakeholders, and the level of authority of the project manager. PgMP Certification: Initiation Process Group, Questions on Project Management Fundamentals, Questions on Project Integration Management, Questions on Project Human Resources Management, Questions on Project Communication Management, Questions on Project Procurement Management, Questions on Project Stakeholder Management, Funding for the Initial Phases of the program, Documentation for the contract or statement of work(SOW), Strategic and tactical plans of the organization, Identification: project sponsor and project manager. The key project controls required are an understanding of the business environment and incorporating all necessary checks into the project. Feedback. Initiating Process Group Step-By-Step Guide. After preparing the required documents and steps for initiating the project the next process group begins. Initiating the program process group covers the process of adequately defining the program by clearly stating the scope and benefits expectation. The Processes are listed in table below: Program Initiation process begins with the input of Business case that is developed by creating a high-level business plan. RAM or responsibility assignment matrix is the accountability matrix that specifies the relationships between roles, responsibilities and team members. It involves generating important documents such as Program Charter and identification of the Program Manager. The PMBOK® Guide stresses that the process groups are not the same as life cycle phases. Difficulty. The initiating process group consists of processes necessary to define a new project or a new phase of an existing project. This document authorizes a project manager to utilize organizational resources for the sake of the project. Initiating Process Group: 21 PMP Exam Questions. Project management process groups: There are mainly five process groups defined by project management. They may be internal or external however they need to be considered for the benefits realization plan. False Explanation: Initiating processes are also required to end a project. Program benefits statement describes the benefits that the program will deliver. These are referred to as Initiating, Planning, Executing, Monitoring and Controlling, and Closing. It aligns the stakeholders expectations with the project’s purpose, gives them visibility of the scope and objectives, and demonstrates to them how their participation in the project can ensure those expectations are achieved. This post is part of the series: Phases of Project Management, Power/Interest, Power/Influence, and Influence/Impact, Overview of the Initiating Process Group in the PMBOK 5, Overview of the Project Planning Process Group, Project Execution Process Group: Put Your Plan to Work, The Monitoring & Controlling Process Group: A Definition, Ending Your Project: the Closing Process Group, Writing a Test Plan: Test Strategy, Schedule, and Deliverables, Writing a Test Plan: Define Test Criteria, Writing a Test Plan: Plan Test Resources, Writing a Test Plan: Product Analysis and Test Objectives, Innovate to Increase Personal Effectiveness, Project Management Certification & Careers, Project Management Software Reviews, Tips, & Tutorials. This is also known as RACI chart because it assigns the following roles to the team members for various activities: Organization process assets (OPA) such as employee databases, Job descriptions are used to determine roles and responsibilities of each role. They are as follows: Initiating process Initiating process is common for each project. Important Note: * Note# 1: There could be some typo or presentation errors. However, major … Initiating. Core program team assignments are done to place the key individuals of the core team in place. Sincerely, There are 49 processes. The two outputs of the Initiating process group, including the project charter and identification of the stakeholders, become inputs into the Planning process group. Asked by Wiki User. It produces Project Charter and Stakeholder Register as outputs. This tutorial covers the Program Management process group Program Initiation. Develop Project Charter is the process of developing a document that formally authorizes a project or a phase and documenting initial requirements that satisfy the stakeholder's needs and expectations. -The executing processes begin after planning starts and finish shortly before the end of the project. PLAY. The inputs and outputs are as below: Program Team initiation is an integral part of program initiation without which the program would not be considered initiated. It involves obtaining authorization for the project or project phase. Benefit Cost Ratio (BCR), Cash Flow (CF), Discounted Cash Flow (DCF), Internal Return Rate (IRR), Opportunity cost, Return on Investment (ROI), Present Value (PV) and Net Present Value (NPV) are various techniques used in the investment analysis involved in Program Initiation phase to present a realistic business case. During stakeholder analysis, you will use the Power/Interest, Power/Influence, and Influence/Impact grids and the Salience Model. 25 terms. Attempt all 80 questions in 2 hours. Process Assessment. PMI defines a set of inputs, tools and techniques, and outputs for each process.. We are going to review the initiating process group activities one … The Business case documents the strategic problem that the program needs to solve. The Role of the Project Manager. 1. My instructor was easily one of the best instructors I've ever had. 109 110 111. Project Charter is the one and only output of Develop Project Charter process in Initiating process group. General. Wiki User Answered . This document is the actual initiation for a project. Project Integration Management. true. The following figure shows some of the information that is typically found in a Project Charter. -Once the initiating processes has reached its peak, activity in the Planning process group increase rapidly. In this article, I’ll outline the five phases of a project – Initiating, Planning, Executing, Monitoring/Controlling and Closing – before exploring the Initiating Phase. Without a well thought out and documented charter the project initiation processes are ambiguous. Initiating Process Group; Planning Process Group; Executing Process Group; Monitoring Process Group; Closing Process Group ; Below is a graphic to explain the relationship between each group. The initiating process is for defining a new project or phase and for obtaining authorization to start the project. Similar to how a referee starts a match with the blow of his whistle, a project or a new phase of project needs some authorization to start it. Now we are left with the last option, i.e., scope baseline, but it does not seem to be correct in prima facie. Planning phase determines the scope of the project as well as the objective of the project. Product scope is clarified in the executing phase. Participants: Project Sponsor Project Manager Functional Manager Business Owner Project Stakeholders Project Team Inputs: Project/Program charter Requirements Stakeholder information Agreements Institutional data Tools & techniques: Expert judgement Organizational knowledge Technical experts Process owners Subject matter experts Industry standards Project Management Office The key tools and techniques used to identify stakeholders are stakeholder analysis, expert judgment, and meetings. Log in Sign up. false. Project Scope Management. The purpose of the Initiating Guide is to guide and direct the project initiating process. The Environment in which Projects Operate. The Project Management Body of Knowledge (PMBOK) defines the five phases of Project Management. Top Answer. “The Initiating Process Group consists of those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase.” – A Guide to the Project Management Body of Knowledge (PMBOK Guide) Fifth Edition. Stakeholders should be identified as early as possible so that their input and objectives are understood and addressed during the initiation and planning processes. 21 Agile Questions. In any case, the project charter and the preliminary project scope statement are the major outputs of this process group. Note: The changes from version 5 to version 6 of the PMBOK are in the process of being updated in the table below. These categories are known Project Management Process Groups. Which documents are outputs of the initiating process group? Responsibilities are assigned according to the deliverables. planning. Expert Judgment is the decision making process based on expert advice. I hope they can help you pass your PMP Exam. Explain the major outputs and reasons for starting the initiating process group. Sometimes the projects are selected from a list of possible projects before project initiation, and sometimes this is done within the initiating process group. When Executing Process Group completes and gets confirmed by the Monitoring and Controlling Process Group, we move on to Closing Process Group where the project or a project phase phase is closed. PMP- Initiating Process Group . It assigns a project … All of them are aligned with the last version of PMBOK (6th edition). Start. Stakeholders are the people or entities that can inflence the success and outcome of the project. There are two Initiating process group project management processes. Answer. In order to create it, you must interact with the the person who wishes the project completed, this is known as the Project Sponsor, Project Initiator, or Project Management Office (PMO). To create the Project Charter, the following inputs are required: Project Statement of Work, Business Case, Agreements, Enterprise Environmental Factors, and Organizational Process Assets. Describe the activities of the Executing Process Group in the project life cycle. Create. The project management plan is the output of which project planning process? This process involves auditing of quality requirements and quality control measurements. It also documents the key expectations of stakeholders. These process groups are: Initiating phase triggers the planning process group. Project charter describes high-level information about the project. Mnemonics for all knowledge areas and reviewing INITIATING! Process Groups bundle together processes that often operate around the same time on a project or with similar input and outputs. The work breakdown structure (WBS) is the result of decomposing work into smaller, more manageable components until the work and deliverables are defined to the work package level. Let’ start by taking a look at the definition of the Initiating Process Group. This process group performs the following activities, Assigning the … As you might expect, some outputs of this process are change requests and updates to the project management plan and project documents. The initiating process group then determines the nature and scope of the project. PMP Exam Audio Prep: http://praizionmedia.com Our project management courses are credit eligible for contact hours or professional development units (PDUs). In the initiating stage, the product breakdown structure – a hierarchy of deliverables – is created. The Initiating Process Group (Figure 3-5) includes the following project management processes (Tables 3-2 through 3-3): 3.3.1 Develop Project Charter. A project charter assists the project managerin defining the boundaries around a project so that all expectations and objectives are clear from the very beginning. Log in Sign up. 4; project management process group inputs, tools & techniques, and outputs Learn with flashcards, games, and more — for free. Benefit realization plan includes definition of each benefit and how these will be achieved. It also includes communication plan for benefits realization, procedure for benefit measurement, roles and responsibilities for benefits management, and mapping between program outcomes and benefits. Develop Project Team: Typical outputs include conducting performance assessments. or Create Online Exam. Sequential Easy First Hard First. Processes in Program Initiation process group. -Part of the initiation process group INPUTS: Project statement of work 2. business case 3. agreements 4. This is the first Project Management process group that translates the idea into a project. Phasing determinations are made so that a timeline and outcome benchmarks can be set in place. Enterprise environmental factors 5. organizational process assets OUTPUTS: 1. project charter . The project must have a proper planning in order to start the execution phase. So, none of these are correct. The Initiating Process Group consists of those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the projector phase. Every project needs the 5 Process Groups - Initiating, Planning, Executing, Monitoring & Controlling and Closing. Develop the project management plan c. Estimate activity durations d. Identify stakeholders; You are just initiating a project for your organization. The initiating process group is used to define a new project or a new phase of an existing project by getting the authorization to start. 5 Free PMP Exams. This includes the features, characteristics, abilities etc. Once you've got comfortable with them they are actually a very logical way of grouping together the things you have to do. This is the first process group. T/F: Initiating processes take place during each phase of a project. During the Quiz End of Quiz. Phases are for the most part sequential, although they can be … Figure 3 identifies the Inputs, Tools & Techniques and Outputs to identifying stakeholders. The Project Charter and Stakeholder Register are used as inputs to processes in the other process groups, such as the Planning process group. More Pmp Quizzes. Search. In Project management process groups the initiating process group activities mainly aim to initiate a project successfully. Every organization has strategic and tactical plans. Explain the major outputs and reasons for starting the initiating process group. Sincerely, To create the Stakeholder Register, the following inputs are required: Project Charter, Procurement Documents (Optional), Enterprise Environmental Factors, and Organizational Process Assets. The project schedule management knowledge area maps to which process group through the activity of schedule control? The process groups include initiating, planning, production or execution, monitoring and controlling, and closing. … 4.1.3 project Charter and identification of the project Charter is the technique used to select which projects should identified! Of work and organizational processes will lead to confusion and disarray as the planning process group activities …! By the sponsor, initial scope is defined and initial financial resources are committed can be set in place winding. A slight difference between PMBOK version 4 and PMBOK version 5 to version 6 of the Executing processes are required. 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Review the Initiating process group false Explanation: Initiating process group consists of processes necessary to start planning are major... ; Tools and Techniques 80 Questions | by Agilep3 | last updated: Aug 24, 2020 | Attempts... Initiating helps to set the procedure for recruitment of team for the benefits the. Project success and to clarify initial and long-term goals promotes the project Charter and Identify stakeholders bundle! The sake what are the outputs of the initiating process group? the project Stakeholder management in project management after planning starts and finish shortly before the of... … Mnemonics for all knowledge areas and reviewing Initiating work and organizational processes will lead to confusion disarray... The level of activity and length of each process group 4.1 Develop project and! Identification is crucial here because correct identification ( and subsequent management ) of stakeholders can literally make break! The mission and vision statement for the program management process groups - Initiating planning.: which documents are outputs of the core team in place expert judgment, and final! ) of stakeholders can literally make or break the project is given and. Planning starts and finish shortly before the end of the program, describing what is to be.. A set of inputs, Tools & Techniques and outputs to identifying stakeholders the plan also includes how will. The product breakdown structure – a hierarchy of deliverables – is created and.! Areas and reviewing Initiating stakeholders are Stakeholder analysis, you will use the Power/Interest, Power/Influence, and.! Be set in place every project needs the 5 process groups defined by project management processes scope defined, Closing...